IMPORTANT: Covid-19 protocols for staff and students to minimise transmission of virus
We hope that everyone is keeping well, and we are looking forward to seeing all of our Activate Stars and team!
Please read through this document carefully, as it explains the policies that we will have in place to protect our students and staff. Our immediate focus is to ensure that our students, who are attending our sessions, are protected from infection. Adjusting our own behaviour when we are supervising them will also protect our staff from potentially contracting the virus.
Therefore, it is especially important that the policies we have in place are followed.
Please read the below instructions:
|Staff||Students and Parents|
|Attendance||Staff are not permitted to attend if they, or a member of their family bubble, have experienced symptoms or if they know they have come in contact with someone with virus symptoms. If in doubt, tell ACTIVATE THEATRE and stay at home. ONLY designated staff are allowed on premises. Anyone else WILL be turned away…. sorry!||Students are not permitted to attend if they, or a member of their family bubble, have experienced symptoms or if they know they have come in contact with someone with virus symptoms. If in doubt, tell ACTIVATE THEATRE and stay at home. ONLY students who are booked in by their parents will be allowed on premises.|
|Arrival||Please enter through the main reception area (Maps provided). If it is necessary to wait outside, please ensure you keep at least 2 metres distance from others outside. When entering the reception, firstly you must sanitise your hands using the dispenser provided. Go straight to the teaching room. On every entry and exit to the teaching room, sanitise your hands using the dispenser provided. This is compulsory.||Students and parents must wait outside the main entrance, using the 2 metre marks. A member of staff will meet you and escort you to the room. Nobody may enter until advised to do so. Parents must NOT come into the building unless absolutely necessary – i.e. in an emergency. Communication can be done via phone to 07896554555. On every entry and exit, students must sanitise their hands using the dispenser provided. This is compulsory.|
|Movement around premises, and between rooms||The only areas staff are allowed are the entrance, the teaching room, the toilet, and the exit||Once in class, students must remain in the classroom at all times other than to use the toilet, and in case of emergency. They will be guided to any additional space we use.|
|Social distancing||Staff must stay at least 1 metre apart from each other, and from students, at all times. The classroom will be arranged so that Teachers and students are 2m + distanced at all times.||Students must stay at least 1 metre apart from each other at all times. The classroom will be arranged so that they are 2m distanced when seated.|
|Tissues & their disposal||Although tissues will be provided, staff are encouraged to bring their own disposable tissues. Used tissues MUST be immediately disposed of in the bins provided.||Although tissues will be provided, staff are encouraged to bring their own disposable tissues. Used tissues MUST be immediately disposed of in the bins provided.|
|Distancing whilst supervising||Please only support students with work etc from a distance; this will be hard, and you will have to fight your instincts here!||N/A|
|Ventilation||Windows will be open in all rooms used. Please bear this in mind and ensure that you are suitably dressed. i.e. bring a jumper||Rooms will be well ventilated, so parents, please ensure that students are suitably dressed for outside temperature.|
|Toilets||Staff should use their designated toilet facilities. Only one person should go at a time. Please remember to wash your hands thoroughly. Staff MUST ensure that their hands are also sanitised when entering the classroom.||Students will be taken in small groups by staff. We will follow the social distance guidelines set out by our venues, closely. Students MUST wash their hands after and MUST sanitise them when entering the classroom.|
|Personal effects, food etc.||Please do not bring anything you do not need to class. During classes staff are permitted to bring drinks, and a packed lunch, if they are working all day. Staff will have a designated eating place. Mobile phones must be kept away at all other times. They may be used in an emergency.||Please do not bring anything you do not need to class. This does include toys, due to the risk of infection and cross contamination. Students are permitted to bring a snack and drinks to class. They will have a designated eating place. Although mobile phones are discouraged, we do understand that some children may need to bring their phones to class. We politely request that mobile phones be kept away at all times during the session. They may ONLY be used in an emergency.|
|Isolation for any student displaying possible symptoms||If staff experience symptoms of the virus (persistent cough and/or high temperature) they will be taken to a separate room, where they will be advised to go home and get tested for covid-19. We will then contact all parents and notify them that a staff member has suspected covid-19. The confidentiality of the staff member will be maintained.||If any student experiences symptoms of the virus (persistent cough and/or high temperature) they will be taken into a separate room with a staff member, and their parents will be called to collect them. We will then contact parents and notify of a suspected covid-19 outbreak. Confidentiality of the child will be maintained.|
|Cleaning||The venue will ensure all rooms are subject to intensified cleaning, particularly of all surfaces, and prominent areas of communal contact (handles, light switches, chairs, doors, etc. However, staff are required to ensure that classrooms are tidied after a session has taken placed before they leave the premises.||Students are required to place their rubbish (crisp packets, wrappers, empty cartons, tissues, etc) in the bins provided.|
|First Aid||There will always be a first aider on site during sessions.||N/A|
|Safeguarding||A designated member of staff will be responsible for safeguarding onsite. Please reread our safeguarding policy.||N/A|
|End of class procedures||At the end of class, staff will lead children in small groups to the OUTSIDE designated area to their parents. As we use a variety of venues, staff will be instructed before sessions on where the waiting spot for parents are.||Parents meeting their child after class will need to wait in the designated area OUTSIDE of the venue’s building. Parents must wait, using the 2 metre marks, or remain in their vehicles. As we use a variety of venues, parents will be informed before sessions on where the waiting spot for parents is.|
|Fire Alarm||All students and staff will congregate at muster points in front of the building, observing distancing. Designated teacher will roll call.||All students will be guided to congregate at the front of the building, observing distancing.|
|Further questions and honing procedures||Please contact the Activate Team in the first instance via email, Activatetheatre@outlook.com or by phone 07896554555, with any questions or changes you feel we can make.||Please contact Louise or Patrick in the first instance via email, firstname.lastname@example.org or by phone 07896554555, with any questions or changes you feel we can make.|
FEE PAYMENTS AND REFUND POLICY: The fee payment for the classes must be paid before the sessions take place otherwise your child will not be permitted to take part in the sessions. We have to cap the group sizes currently to 15 students per group to adhere to Health and safety so we ask for the fee to be paid up front to secure your child’s place for the term. An invoice will be emailed out to you with payment options. If we (Activate Theatre) have to cancel classes following government guidelines and can not deliver another session, either via Zoom or face to face, to compensate for missed classes either a refund will be given or money can be a carried over for when the classes can recommence. Refunds will not be given if you child just decides to leave during a term or they are having to isolate, as we have allocated their place for the whole term and we still have to continue to pay staff and venue hire and other business running cots. WINTER TERM DATES: ALL CLASSES COMMENCE FROM WEEK BEGINNING THE 7TH OF SEPTEMBER-5TH OF DECEMBER. THERE WILL BE NO WEEKLY CLASSES RUNNING IN THE HALF TERM FROM 26TH-30TH OCTOBER
We thank you for your understanding and cooperation. We will continue to do everything we can to ensure the safety of our students, their families, and staff, while facilitating the classes. We will review our protocols document weekly, in line with up-to-date Department for Education and National Education Union guidelines. We will inform students, parents, and staff of any changes.
Thank you for your continued support.
Stay safe, and we look forward to welcoming our Activate stars and team back!
All the best,
Louise and Patrick 😊